- notice
- Introduction
- Overview of online certificate application and issuance service
- Notes on use
- Certificate issuance
- For current students
- For graduates (those who have left the school)
- To those who receive the certificate (those in charge of recruitment and other administrative procedures)
- Contact for various inquiries
notice
Information on certificate-related services
■ Information on outages, suspensions, and maintenance of online application and convenience store issuance services for various certificates (downtimes may vary)
*Note: The certificate issuing machines located on campus will also be shut down.
🔶 No service suspensions currently reported.
■ Office opening hours
[Omiya Campus: Academic Affairs Office] Changes to Saturday office hours
Starting July 25, 2026 (Saturday), the office hours for the Academic Affairs Office (Omiya Campus) will change every Saturday.
[Omiya Campus: Academic Affairs Office] Information regarding administrative procedures on August 1st (Saturday) and during the summer break [August 7th (Friday) to September 24th (Thursday)]
■ Others
🔶【Important】Regarding the timing of issuance of certificates of expected graduation (completion)
The following forms, necessary for career guidance activities and to be issued to prospective graduates (those completing their studies), will be available for issuance from 10:00 AM on April 2nd.
① Academic transcript and certificate of expected graduation (completion)
...This single certificate certifies your academic performance and your expected graduation or completion of studies at this university.
② Certificate of expected graduation (completion)
...Grades are not listed. Please select this option if you need to submit both an academic transcript and a certificate of expected graduation/completion.
🔶 No service suspensions currently reported.
■ Office opening hours
[Omiya Campus: Academic Affairs Office] Changes to Saturday office hours
Starting July 25, 2026 (Saturday), the office hours for the Academic Affairs Office (Omiya Campus) will change every Saturday.
□Before change: 9:00 - 17:00
■Revised hours: 9:00 AM - 11:30 AM, 12:30 PM - 5:00 PM (No administrative services available from 11:30 AM to 12:30 PM)
■ Due to an on-campus event, administrative offices will be closed all day on Saturday, August 1st.
■ Administrative services during the summer holiday period (August 7th (Fri) - September 24th (Thu)*).* The Graduate School of Intellectual Property will be open from August 8th (Saturday) to September 24th (Thursday).
・August 7th (Fri) 9:00 AM - 5:00 PM (Closing time shortened by 30 minutes)
・August 8th (Sat) 9:00-11:30 12:30-17:00 (No counter service available 11:30-12:30)
- Closed from August 10th (Mon) to August 15th (Sat) (due to the closure of the Omiya Campus)
・August 17th (Mon) - September 5th (Sat) 10:00 - 17:00 (The office counter will not be open all day on Saturdays during this period.)The office will open at 10:00 AM. (Closing time shortened by 30 minutes.)
September 7th (Mon) - September 24th (Thu) 9:00 - 17:00 (Closing time shortened by 30 minutes)
🔶【Important】Regarding the timing of issuance of certificates of expected graduation (completion)
The following forms, necessary for career guidance activities and to be issued to prospective graduates (those completing their studies), will be available for issuance from 10:00 AM on April 2nd.
① Academic transcript and certificate of expected graduation (completion)
...This single certificate certifies your academic performance and your expected graduation or completion of studies at this university.
② Certificate of expected graduation (completion)
...Grades are not listed. Please select this option if you need to submit both an academic transcript and a certificate of expected graduation/completion.
■ Launch of online digital certificate (PDF) delivery function
For details about the service, please refer to the following document. (Starting from 1:00 PM on Friday, February 27, 2026)
*This service does not require the certificate applicant to download a PDF and send it by email, etc.
This is a service that sends a URL from which a PDF can be downloaded to the recipient (company, etc.), and the recipient (company, etc.) then downloads the PDF.
(Therefore, the certificate applicant cannot check the contents of the certificate.)
For details about the service, please refer to the following document. (Starting from 1:00 PM on Friday, February 27, 2026)
*This service does not require the certificate applicant to download a PDF and send it by email, etc.
This is a service that sends a URL from which a PDF can be downloaded to the recipient (company, etc.), and the recipient (company, etc.) then downloads the PDF.
(Therefore, the certificate applicant cannot check the contents of the certificate.)
- 01 Information on the online delivery function for digital certificates (PDF).pdf
- 02 Certificate Application and Issuance Methods for Current Students (From February 27, 2026 onwards)
- 03 List of application and issuance methods for certificates for those who have left the school (after February 27, 2026).pdf
- 04 Operation Manual_For Companies_Osaka Osaka Institute of Technology
[End of issuance of credit certificates for "Professional 測量士"]
For details on registration applications, please visit the Geospatial Information Authority of Japan website.
https://www.gsi.go.jp/LAW/SHIKEN/hotouroku1.html
The issuance of certificates of credit completion for "Associate 測量士" qualifications ended on Thursday, February 29, 2024.
To apply for registration as an 測量士補 or a 測量士 after graduation, you will need either a transcript or a certificate of credits.
When applying for registration with the Geospatial Information Authority of Japan, please submit your "Transcript of Academic Records" and "Certificate of Graduation" to the Geospatial Information Authority of Japan.
https://www.gsi.go.jp/LAW/SHIKEN/hotouroku1.html
The handling office (department) at each campus is as follows:
| campus | Contact point | Business hours (During class and exam periods) |
Business hours (Outside of class and exam periods) |
|---|---|---|---|
| Omiya Campus | Academic Affairs Office (Building 1, 2nd Floor) Tel: 06-6954-4083 E-mail: OIT.kyomu[at]josho.ac.jp *Please replace [at] in the email address with @. 5-16-1 Omiya, Asahi-ku, Osaka City, Osaka 535-8585 To: Osaka Institute of Technology Academic Affairs Office |
(weekdays) 9:00 - 17:30 (Saturday) 9:00 - 11:30 12:30 - 17:00 |
(weekdays) 9:00 AM - 5:00 PM (Saturday) 9:00 - 11:30 12:30 - 17:00 |
| Umeda Campus | Faculty of Robotics and Design Department Office (7th floor, OIT Umeda Tower) Tel: 06-6147-6830 E-mail: OIT.Umeda[at]josho.ac.jp *Please replace [at] in the email address with @. 1-45 Chayamachi, Kita-ku, Osaka City, Osaka 530-8568 To: The Office of the Faculty of Robotics and Design, Osaka Institute of Technology |
(weekdays) 9:00-17:30 (Saturday) 9:00-17:00 |
9：00～17：00 |
| Hirakata Campus | Faculty of Information Science and Technology Office (Building 1, 1st Floor) Tel: 072-866-5301 E-mail: OIT.ibu[at]josho.ac.jp *Please replace [at] in the email address with @. 1-79-1 Kitayama, Hirakata City, Osaka 573-0196 To Osaka Institute of Technology Faculty of Information Science and Technology Office |
(weekdays) 9:00-17:30 (Saturday) 9:00-11:30 12:30-17:00 |
9：00～11：30 12：30～17：00 |
The office is closed on Sundays, public holidays, and the school's founding anniversary (October 30th).
Introduction
The methods for issuing certificates at our university are as follows:
- "Convenience store issuance service" online application
- Application at the university office or by mail
If you are using the online certificate application and issuance service for the first time, please see below for an overview and usage guide.
Overview of online certificate application and issuance service
1. "Convenience store issuing" service
This is a service that allows you to apply for certificate issuance online and have it issued (printed) on a copy machine at a convenience store. The issuance fee can be paid by "credit card," "cash payment at a convenience store," or "PayPay."
Various certificates can be issued using the multi-copy machines installed in convenience stores nationwide (Seven-Eleven, Family Mart, Lawson).
Various certificates can be issued using the multi-copy machines installed in convenience stores nationwide (Seven-Eleven, Family Mart, Lawson).
2. "Mail delivery" service
This is a service that allows you to apply for the issuance of a certificate online and receive it by mail. After paying the issuance fee and postage fee by credit card, cash at a convenience store, or PayPay,
The university will send the certificate to the address you specify.
Please use the "Receive by Mail" service even if you are applying from overseas.
The university will send the certificate to the address you specify.
Please use the "Receive by Mail" service even if you are applying from overseas.
Notes on use
For those who require a sealed envelope
Applications can be made at the university office or by regular mail, or through the "Online Certificate Application 'Receive by Mail' Service."
If you have a certificate issued at a convenience store, please bring it to the university office and we will seal it for you.
If you have a certificate issued at a convenience store, please bring it to the university office and we will seal it for you.
*Omiya Campus: Academic Affairs Department
Umeda Campus: Faculty of Robotics and Design Office
Hirakata Campus: Faculty of Information Science and Technology Office
Name on the certificate
The name that will appear on the certificate will be the name at the time of graduation (or at the time of leaving the school).
If you wish to have your certificate issued in your new name, you will need to submit a notification of change of information in your family register along with a copy of your family register extract to the office handling the change, either in person at the university or by mail.
* After completing the name change procedure, the new name will be shown on the certificate.
* After completing the name change procedure, the new name will be shown on the certificate.
- Click here for the notification of changes to family register information (PDF)
- Shipping address etc.
About external characters (Convenience store issuing service)
The "Convenience Store Issuance" service does not allow the use of non-standard characters. The characters will be replaced with the equivalent JIS Level 1 and Level 2 characters.
If the character shape is different or if it needs to be written in variant characters (limited to characters listed in the graduate register),
When applying online, please select "Receive by mail" as the receiving method. (We also accept applications in person or by mail.)
If the character shape is different or if it needs to be written in variant characters (limited to characters listed in the graduate register),
When applying online, please select "Receive by mail" as the receiving method. (We also accept applications in person or by mail.)
Preventing certificate forgery
Certificates issued by the university that can be issued at convenience stores or other locations other than the university's administrative offices are protected against counterfeiting using POPITA® technology from NTT West Japan Corporation.
*POPITA is a registered trademark of NTT WEST, Inc.
In addition, various certificates issued at the university office are issued on special university paper with a watermark to prevent forgery.
Both forms cannot be used for copying as an error message will be displayed if you try to copy them.
*POPITA is a registered trademark of NTT WEST, Inc.
In addition, various certificates issued at the university office are issued on special university paper with a watermark to prevent forgery.
Both forms cannot be used for copying as an error message will be displayed if you try to copy them.
Second Password
To enhance security, this service requires you to set a second password in addition to your password. If you forget your password, you can reset it yourself.
For those who plan to submit to the Ministry of Foreign Affairs
The Ministry of Foreign Affairs does not accept convenience store-issued certificates (POPITA), so please apply either through the "Pick up by mail" service or at your university.
Certificate issuance
Please see below for the types of certificates and how to apply.
For current students
Introduction
Certificates of enrollment and transcripts can be issued at the on-campus certificate issuing machines, or by applying online at multi-copy machines at convenience stores nationwide.
For certificates that cannot be issued using the above method (see "List of certificate types and issue dates"), please apply at the relevant office.
Certificate types and issuance fees
| kinds | Certificate name etc. | Online Application Service | University office | Time required for issuance | commission | remarks | ||||
|---|---|---|---|---|---|---|---|---|---|---|
| Convenience store issue Note 1 |
On-campus issuing machine | Omiya | Umeda | Hirakata | ||||||
| Japanese sentence | Certificate of enrollment | ○ | ○ | — | same day | 500 yen | ||||
| Transcript | ○ | ○ | same day | 500 yen | Students taking courses cannot apply online, so please apply at the relevant office on each campus. | |||||
| Certificate of Grades and Expected Graduation (Completion) [For employment/further study] Note 2 |
○ | ○ | same day | 500 yen | ||||||
| Certificate of expected graduation (completion) | ○ | ○ | same day | 500 yen | ||||||
| Certificate of enrollment Note 3 |
○ | ○ | same day | 500 yen | ||||||
| Certificate of enrollment | — | — | Academic Affairs Division | Robotics & School of Design and Faculty of Engineering Office |
Faculty of Information Science and Technology Office | same day | 500 yen | |||
| Certificate of Completion | — | — | same day | 500 yen | ||||||
| School report (for graduate school entrance exams) | — | — | 1 week | 500 yen | ||||||
| Certificate of expected teacher license acquisition | — | — | 3 days | 500 yen | ||||||
| Certificate of academic achievement (for teaching license application) | — | — | 1 week | 500 yen | ||||||
| Credit Acquisition Certificate | For special radio operators | — | — | — | — | 3 days | 500 yen | |||
| For Electrical Engineers (Electrical Engineers) | — | — | 3 days | 500 yen | ||||||
| For architects (for designated subject acquisition credits) (1st class, 2nd class, 木造建築士) | — | — | Faculty of Robotics and Design Office | same day | 500 yen | |||||
| For food hygiene managers and food hygiene inspectors | — | — | — | same day | 500 yen | |||||
| Health Food Manager | — | — | same day | 500 yen | ||||||
| Certificate of acquired credits related to practical experience in graduate school for the architect examination Note 4 |
— | — | Faculty of Robotics and Design Office | 3 days | 500 yen | |||||
| Student fare discount certificate (student discount certificate) | — | ○ | — | same day | free | |||||
| Student ID card (reissue) | — | — | Academic Affairs Division | Robotics & School of Design and Faculty of Engineering Office |
Faculty of Information Science and Technology Office | 1 week | 2000 yen | |||
| Temporary student ID card (for regular exams) | — | — | same day | 350 yen | ||||||
| Health certificate Note 5 |
○ | ○ | — | same day | 500 yen | |||||
| English | Certificate of enrollment | ○ | ○ | — | same day | 600 yen | ||||
| Transcript | ○ | ○ | same day | 1000 yen | Students taking courses cannot apply online, so please apply at the relevant office on each campus. | |||||
| Certificate of expected graduation (completion) | ○ | ○ | same day | 600 yen | ||||||
| Certificate of enrollment Note 3 |
○ | ○ | same day | 600 yen | ||||||
Note 1: For the "Convenience Store Issuance Service," a separate printing fee will be charged according to the number of pages printed. The amount may be revised depending on the convenience store's circumstances.
| Per piece | 60 yen |
|---|
Note 2: Certificates required for career planning to be given to students who are expected to graduate (complete their studies) can be issued from April 2nd of the year of graduation onwards.
Note 3: The period of leave of absence will not be stated. If you need the period of leave of absence to be stated, please apply for a "Certificate of Period of Enrollment" and write that in the remarks column when applying.
Note 4: Please contact us regarding the application for the "Certificate of Practical Experience" required for the application for registration as a first-class architect.
Note 5: For those with medical findings, certificates cannot be applied for through the online application service (issued at on-campus certificate issuing machines or convenience stores) and will be issued at the health office on each campus.
Online Application
- "Convenience Store Issuance" Service This is a service that allows you to apply for certificate issuance online and have it issued (printed) at a convenience store copy machine. The issuance fee can be paid by "credit card," "cash payment at the convenience store," or "PayPay," and various certificates can be issued using the multi-copy machines installed in convenience stores nationwide (Seven-Eleven, FamilyMart, Lawson).
- On-campus certificate issuing machines After applying online, you can have your certificate issued at the on-campus certificate issuing machines located on each campus.
How to Log In
Convenience store issuing service
Current students should refer to the cabinet on the portal site.
(2) Available convenience stores
Domestic Seven-Eleven, Family Mart, and Lawson stores (in alphabetical order) that have multi-copy machines installed. *Not available at overseas stores.
(3) Payment method for certificate issuance fee[Credit card ]
We accept Visa, Mastercard, JCB, Diners Club, and American Express credit cards.
[Paying by cash at a convenience store ]
(4) Service availability hoursWe accept Visa, Mastercard, JCB, Diners Club, and American Express credit cards.
[Paying by cash at a convenience store ]
24 hours a day, 365 days a year (excluding maintenance times for various commercial services and periods when the University's operations are suspended)
(5) Types of certificates that can be issued and issuance fees
Please check the "Certificate Types and Issuance Fees" on the page. Please note that you cannot apply for undergraduate and graduate certificates at the same time. Please apply for each student ID number separately.
(6) Printing deadline
7 days from the date of application *Please note that printing will no longer be possible after midnight on the 8th day, and the issuance fee will not be refunded.
*If you pay by cash at a convenience store (Seven-Eleven, Family Mart, Lawson), please make the payment at the convenience store within seven days of applying.
*If you wish to pay by printing within 7 days of payment, please make the payment at a convenience store within 7 days of application.
*If you pay by cash at a convenience store (Seven-Eleven, Family Mart, Lawson), please make the payment at the convenience store within seven days of applying.
*If you wish to pay by printing within 7 days of payment, please make the payment at a convenience store within 7 days of application.
About the on-campus certificate issuing machines
Certificate issuing machines are installed on each campus.
Applications cannot be made using the on-campus certificate issuing machines, so please be sure to apply online in advance.
| Campus Name | Location |
|---|---|
| Omiya Campus | At the back of the entrance to Building 1 (1st floor, Building 1) |
| Umeda Campus | OIT Gallery (OIT Umeda Tower 1st floor) |
| Hirakata Campus | In the Faculty of Information Science and Technology Office (1st floor, Building 1) |
Application at counter
For graduates (those who have left the school)
(Note) Even if you are currently enrolled in a graduate school, if you need a certificate from the faculty you graduated from, you will be considered a graduate (no longer enrolled).
To those who receive the certificate (those in charge of recruitment and other administrative procedures)
Certificates issued by the university that can be issued at convenience stores or other locations other than the university's administrative offices are protected against forgery using POPITA® technology from NTT West Japan Corporation.
Those who receive our convenience store certificate can use POPITA® technology to verify the authenticity of the certificate.
Please refer to the manual for details.
Those who receive our convenience store certificate can use POPITA® technology to verify the authenticity of the certificate.
Please refer to the manual for details.
Please note that various certificates issued at the university office are issued on special university paper with a watermark to prevent forgery.
* POPITA is a registered trademark of NTT West Japan Corporation.
POPITA is a registered trademark of NTT WEST, Inc.
* POPITA is a registered trademark of NTT West Japan Corporation.
POPITA is a registered trademark of NTT WEST, Inc.
Contact for various inquiries
Inquiries regarding payment methods and system operation (cannot log in, not receiving emails, etc.)
| NTT West Japan Certificate Issuance Service Call Center | 06-6809-4327(24 hours 365 days) |
|---|
Inquiries regarding the contents of certificates (student registration, grade data, etc.)
| Name of school etc. | Contact points etc. | Business hours | |
|---|---|---|---|
| Osaka Institute of Technology, Graduate School | Faculty of Engineering(※) | Academic Affairs Division TEL:06-6954-4083 Omiya Campus Building 1, 2nd floor |
(Monday to Friday) 9:00 AM - 5:30 PM (soil) 9:00 - 11:30 12:30 - 17:00 |
| Graduate School of Engineering (※) | |||
| Faculty of Intellectual Property | |||
| Graduate School of Intellectual Property | |||
| Setsunan Technical High School | |||
| Setsunan Technical College | |||
| Osaka Institute of Technology Institute of Technology | |||
| Osaka Institute of Technology of Technology Junior College | |||
| Osaka Institute of Technology, Graduate School | Faculty of Robotics and Design | Robotics & Design Faculty of Engineering Office TEL:06-6147-6830 Umeda Campus OIT Umeda Tower 7th Floor |
(Monday to Friday) 9:00～17:30 (soil) 9:00～17:00 |
| Graduate School of Robotics and Design Engineering | |||
| Faculty of Information Science and Technology | Faculty of Information Science and Technology Office TEL:072-866-5301 Hirakata Campus Building 1, 1st floor |
(Monday to Friday) 9:00～17:30 (soil) 9:00～17:00 |
|
| Graduate School of Information Science and Technology | |||
(※) For inquiries regarding the Department of Design and Architecture and Department of Department of Robotics of Faculty of Engineering , and the Department of Spatial Design and Department of Biomedical Engineering and Robotics Course in the Graduate School of Engineering, please contact the School of Faculty of Robotics and Design Office.