Education and Learning Q&A regarding academic matters

The online course registration process will be done on UNIPA. Please check the course registration guidelines for how to use them and complete the process within the specified period.

The applicable courses vary depending on the year of enrollment. For a list of courses, please check the course application guidelines for your faculty.

You can change or withdraw by following the prescribed procedures during the course registration doubt/course withdrawal acceptance period for each term. For details and important points, please check the course registration guidelines for each faculty.

Some courses are offered in the following term for students who have taken the course but were unable to earn credits. Some courses have special requirements, so please check the course application guidelines.

You can only take certain designated courses offered by other faculties and departments. If you wish to take a course, you will need to complete the required procedures during the period designated by each faculty, separate from the online course application period. For details, please check the course application guidelines of your faculty.

This system allows students with excellent grades who wish to continue on to graduate school at our university to take specific graduate school courses while enrolled in their undergraduate program. It has been introduced in some departments of the Faculty of Engineering, Faculty of Robotics and Faculty of Robotics and Design, and Faculty of Information Science and Technology. This system allows students to secure a block of time after enrolling in graduate school, which they can use to engage in research activities, study abroad, internships, etc. Please check the course application guidelines for each faculty for course requirements and courses.

This system has been introduced in the Faculty of Intellectual Property. Students who qualify for accelerated advancement can graduate from the faculty in three years, advance to the professional graduate school of our university, and obtain a Master's degree in Intellectual Property (Professional) in as little as five years.

Students who have reached a certain GPA for the previous year can apply for more credits than the maximum limit. Please refer to the course application guidelines for details.

Please refer to the online syllabus. The syllabus clearly states the course outline, the content of each lesson, and the grading criteria. For information on how to search the online syllabus, please refer to the course application guidelines.

These classes are for students with physical disabilities or injuries that limit their mobility. Please refer to the syllabus and notify the Health and Physical Education Office (Omiya Campus) if you are in this category.

You can take the "Basic Skills Improvement Course" without registering for the course. However, in order for the instructor to check attendance, please follow the instructor's instructions and register for attendance when attending the course.

Please check the event schedule listed in the course application guidelines for your faculty.

Please decide which courses you will take by the first day of classes and attend the first class of the courses you plan to take. If you wish to register for attendance before registering for a course, please follow the instructions of the instructor.

After the class has ended, please inform the instructor yourself that you were unable to register your attendance and have them correct your attendance information.

Please be sure to notify the instructor before the class starts and have them correct your attendance information.

If you lose your student ID card, you must first report it to the nearest police station, then submit a request for a reissue of your student ID card to the appropriate department on your campus (Academic Affairs Division, Faculty of Robotics & Design Faculty of Engineering Office, Faculty of Information Science and Technology Office). Please note that a fee of 2,000 yen will be charged for the reissue.

Campus and Department	Department in charge	telephone number	email address
Omiya Campus Faculty of Engineering/Graduate School of Engineering Faculty of Intellectual Property/ Graduate School of Intellectual Property	Academic Affairs Division	06-6954-4083	OIT.Kyomu[at]josho.ac.jp
	Student Affairs Division *In case of bereavement leave	06-6954-4651	OIT.Gakusei[at]josho.ac.jp
Umeda Campus Faculty of Robotics and Design Graduate School of Robotics and Design	Faculty of Robotics and Design Office	06-6147-6830	OIT.Umeda[at]josho.ac.jp
Hirakata Campus Faculty of Information Science and Technology/ Graduate School of Information Science and Technology	Faculty of Information Science and Technology Office	072-866-5301	OIT.ibu[at]josho.ac.jp

Please obtain a delay certificate from the station or railway company's website, and then contact the instructor directly to receive instructions. If your course requires prior notice, please contact the office of your department.

Semester courses are completed in 14 weeks (15 weeks for the Graduate School of Intellectual Property), with the first and second semesters separated, while quarter courses are completed in 7 weeks (8 weeks for the Graduate School of Intellectual Property), which is half of each semester.

For classrooms listed by abbreviation, the full name and location of the classroom is listed on the front and back of the timetable (for the Faculty of Information Science and Technology, on the last page of the timetable booklet).

Textbook sales for the first semester will be conducted in person.
Please check the textbook sales information distributed at the guidance session or visit the Josho Welfare website for further details.

Reserve days are periods when classes are held in place in the event that all classes are cancelled due to a typhoon or other reason. The follow-up period is a period set aside to ensure time for self-study in preparation for regular exams (*). However, in all cases, make-up classes may be held or all classes may be cancelled and make-up classes may be held, and make-up classes may be held in addition to regular classes during the follow-up period. Therefore, please make sure to clear your schedule in advance for these periods. *For graduate schools, this only applies to the Graduate School of Intellectual Property. For the Graduate School of Engineering, Graduate School of Robotics and Design, and Graduate Graduate School of Information Science and Technology, exams will be held at the end of the semester as necessary based on the policy of the instructor.

For some qualifications, we allow credit transfer for qualifications obtained before enrollment. Applications for credit transfer can only be made during the first application period for first-semester courses after enrollment. If you wish to do so, please contact the relevant department at your campus (Academic Affairs Division, Faculty of Robotics & Design Faculty of Engineering Office, Faculty of Information Science and Technology Office).

In cases of low class attendance, we calculate attendance rates based on data from attendance management systems, and for students who are thought to be absent from classes, we encourage both guarantors and students to attend classes by mail or through UNIPA.

Some certificates can only be issued at the university office, depending on the type, so please check here for details.

The address, contact information, guarantor, sponsor, etc. registered with the university can be confirmed on the UNIPA student registration information change application screen. Please refer to No. 7-2 for confirmation instructions.

Regardless of your residence certificate, please register your current address where mail from the university can be delivered to you. The commuter pass purchase applies to the commuting distance (shortest route) from your current address registered with the university to your campus.

Graduate school (doctoral course): 3 years (6 semesters)

Please apply for a leave of absence or withdrawal from the relevant department at your campus (Academic Affairs Office, Faculty of Robotics & Design Faculty of Engineering Office, Faculty of Information Science and Technology Office). After signing (and stamping) the application form with your name and the guarantor registered with the university and stating the reason for your withdrawal, please meet with a faculty member in your department and submit it to the relevant department within the specified period.

The procedure period is roughly as follows:

[Leave of Absence Procedure Period]

Period of leave of absence	Procedural period
Early/All Year	Mid-March to April 30th
Late Period	Early September to October 5th

 

[Withdrawal procedure period]

Withdrawal date	Procedural period
End of March	Early March
After the end of the second semester	Mid-March to April 30th
After the end of the first term	Early September to October 5th

 

Application forms will be distributed approximately two months prior to the application period (mid-January and mid-July).

If you have already paid the tuition and/or registration fees for the term, we will accept your application for leave of absence or withdrawal regardless of the period mentioned above, but tuition and/or registration fees will not be refunded.

Students who have not paid tuition fees and wish to withdraw after the procedure period will be treated as expulsion.

Please note that the procedure period is different for those currently on a leave of absence, so please check the separate documents sent by post.

If you withdraw from school at the end of the semester, you will not be required to pay tuition fees for the following semester. Even if you have already paid tuition fees for the following semester, as a general rule, tuition fees will be refunded if you submit your withdrawal request within the procedure period.

Please note that if you intend to continue taking leave after the expiration of your leave of absence or to withdraw from the university, you will still need to complete the necessary procedures during the same period, so please request an application form from the relevant department.

Students who have been expelled against their will due to reasons such as not being able to pay tuition fees in time, despite their intention to continue studying, can apply for revocation of their expulsion as a special measure if they meet certain conditions.

The procedure is available only to eligible students during a designated period (first semester: early July, second semester: early December). This procedure is generally carried out at the Academic Affairs Division counter, but in certain circumstances, it can also be applied for online. The basic steps are as follows:
① After logging in to UNIPA, request a form from the university by clicking "Web Application."
② (After the relevant department at your campus confirms that you are a non-payer of tuition fees) The application form data will be sent to the email address provided by the university (@st.oit.ac.jp).
3. Fill in the necessary information on the form, print it out, stamp it, and take a photo of the form with your smartphone or other device.
④ After logging in to UNIPA, attach the photo you took to "Web Application" and submit the application by the specified deadline. *After submitting the online application, you must submit the original at the counter.
⑤ (After completing the on-campus procedures) A ​​payment slip will be mailed to the specified address, and you can use this payment slip to pay at a financial institution.

The specifications of the various functions of UNIPA during and after deregistration are as follows:

Feature Name	Procedural period	After cancellation of expulsion
Posting confirmation	Not received.	Available You can view information posted by faculty members during the "exclusion" period (Note 1).
Attendance registration	Available (Note 2)	Available Teachers can view the attendance information you registered.
Grade Inquiry	Available	Available

(Note 1) You may not be able to view the information depending on the operation method used by the instructor of the class.
(Note 2) Since the instructor will not be able to check your attendance on the system, you will need to notify the instructor yourself when taking the class.

Please note that re-enrollment may result in a change to the academic year to which the academic regulations apply, and may result in changes to tuition fees and the number of credits earned.