- Public interest reporting and consultation desk
- Responsibility system for public research funds
- Management, disclosure, and utilization of research data
- Initiatives to prevent human rights violations
- privacy policy
- Josho Gakuen School Corporation Personal Information Protection Policy
- Regarding the handling of personal information held by Osaka Institute of Technology
- About this site
- Definitions on the Osaka Institute of Technology official website
- University-wide site
- Organization dedicated site
- Copyright
- Handling of Personal Information
- link
- Disclaimer
- icon
- Recommended browsers
- printing
- JavaScript
- Use of SSL (encryption technology)
- Governing Law
- Cookie Policy
- About Google Analytics
- Inquiries regarding our official website
- Social Media Policy
- Participating in social media
- Official social media operations
- To all social media users
- Osaka Institute of Technology[Official] SNS Accounts
- Other Social Media Accounts
- Intellectual Property Policy
- Conflict of Interest Policy
Public interest reporting and consultation desk
Responsibility system for public research funds
Responsibilities and authority of those involved in operation and management based on the "Guidelines for the Management and Audit of Public Research Funds at Research Institutions (Implementation Standards)"
Osaka Institute of Technology
Based on Section 1: Clarification of the system of responsibilities within the institution of the "Guidelines for the Management and Audit of Public Research Funds at Research Institutions (Implementation Standards) (Decided by the Minister of Education, Culture, Sports, Science and Technology on February 15, 2007 [revised on February 1, 2021])," we hereby announce the persons involved in the operation and management of competitive funds, etc., and the system of their responsibilities and authority, as follows.
I. Chief Administrative Officer
a) Job title
President
B) Responsibilities and authorities
- It oversees the entire Osaka Institute of Technology and bears final responsibility for the operation and management of competitive funds, etc.
- We will formulate and disseminate basic policies for preventing fraudulent conduct, and take the necessary measures to implement them. In addition, we will exercise appropriate leadership to ensure that the General Manager, Compliance Promotion Officer, and Deputy Compliance Promotion Officer are able to operate and manage research funds responsibly.
- When formulating basic policies and specific anti-fraud measures, the University/Graduate School Management Committee will lead deliberations on important matters and will hold in-depth discussions with members on the status of implementation and effectiveness of those measures.
- We will regularly conduct various educational activities aimed at preventing fraud, in order to raise and spread awareness among our members.
II. General Manager
a) Job title
Secretary General
B) Responsibilities and authorities
- The Chief Administrator will assist the Chief Administrator and will have substantial responsibility and authority for overseeing the operation and management of competitive funds etc. for the entire Osaka Institute of Technology.
- Based on the basic policy, we will formulate and implement specific measures for the entire university, check the implementation status, and report the implementation status to the Chief Administrator.
III. Compliance Promotion Officer
a) Job title
Dean of the Faculty of Engineering, Dean of the Faculty of Robotics and Design, Dean of the Faculty of Information Science, Dean of the Faculty of Intellectual Property, Dean of the Graduate School of Intellectual Property,
Secretary General, Director of Academic Affairs, Director of the Library, Director of the Information Center, Director of the Yahata Engineering Laboratory,
Director of the Manufacturing Center and Director of the Innovation Design Education and Research Center
B) Responsibilities and authorities
It has actual responsibility and authority for the operation and management of competitive research funds within the faculties and departments of the university.
Ⅳ. Deputy Compliance Promotion Officer
a) Job title
Head of the Department of Civil Engineering and Urban Design, Head of the Department of Architecture, Head of the Department of Mechanical Engineering, Head of the Department of Electrical and Electronic Systems Engineering,
Head of Department of Electronics and Information Systems Engineering, Head of Department of Applied Chemistry, Head of Department of Environmental Engineering, Head of Department of Biomedical Engineering,
Head of the Department of General Education, Head of the Division of Human Sciences, Director of the Nanomaterials and Microdevices Research Center,
Head of Department of Robotics, Head of Department of System Design, Head of Department of Design and Architecture, Head of Department of Information and Computer Science,
Head of the Department of Data Science, Head of the Department of Real World Computing, Head of the Department of Information Systems, Head of the Department of Media Science,
Head of the Department of Intellectual Property, Secretary of the Intellectual Property Department, General Affairs Section Chief, Accounting Section Chief, Research Support and Social Collaboration Promotion Section Chief, Faculty of Faculty of Engineering Office Chief,
Director of the Faculty of Robotics and Design, Director of the Faculty of Information Science and Technology, Director of the Faculty of Intellectual Property,
Head of Teaching, Head of Education Center, Head of LLC, Director of Library, Director of Information Center
Director of the Faculty of Robotics and Design, Director of the Faculty of Information Science and Technology, Director of the Faculty of Intellectual Property,
Head of Teaching, Head of Education Center, Head of LLC, Director of Library, Director of Information Center
B) Responsibilities and authorities
Assist the Compliance Promotion Officer and manage and supervise on a daily basis.
End
Management, disclosure, and utilization of research data
Osaka Institute of Technology established the "Osaka Institute of Technology Research Data Policy" on November 7, 2024, to outline the principles for researchers at the university when managing, publishing, and utilizing research data. The "Explanation of the Osaka Institute of Technology Institute of Technology Research Data Policy" provides explanations of definitions and concepts in line with the main text of the policy.
Initiatives to prevent human rights violations
Our school is committed to preventing and dealing with human rights violations, with the aim of creating an environment in which all students and faculty members are respected as individuals and can study or work without their human rights being violated. This is declared in the "Joso Gakuen School Corporation Code of Conduct" and we have also established "Regulations for the Prevention of Human Rights Violations."
To prevent human rights violations
Please remember that your casual words, actions, glances, and behavior may violate human rights without your intention. Please remember that there are many people on campus, including students, faculty, and staff, with different positions and ways of thinking, and always try to consider things from the perspective of others.
What is human rights violation (harassment)?
The following acts constitute human rights violations:
- Discriminatory treatment or discriminatory words or actions on the grounds of an individual's race, sex, origin, thought or belief, disability, illness, or sexual orientation
- Behavior that harms the work environment through verbal or physical actions that are based on superior-subordinate relationships and go beyond the scope of what is necessary and appropriate for business purposes.
- Violating the privacy of individuals or engaging in any other actions or behavior that offends other people, staff, students, etc.
- Making unnecessary comments about appearance or physical characteristics or asking unnecessary questions about sexual or physical matters
- Imposing unfair disciplinary measures, performance reviews, transfers, or other disadvantages on employees who protest or refuse sexual remarks or behavior
- Spreading unwanted rumors, viewing, distributing, posting, etc. of obscene images, causing discomfort or mental distress to others, or lowering the motivation of employees in the workplace through sexual remarks or behavior that causes a deterioration of the working environment.
- Harming others through unwanted physical contact and forcing them into unwanted relationships or sexual relations
- Conduct that harms the work environment through words or actions related to pregnancy or childbirth, or the use of childcare leave or family care leave, etc.
In our university guidelines, these human rights violations are classified and defined as "sexual harassment," "academic harassment," and "power harassment." However, even if an incident does not fall under these categories, it may be treated as a human rights violation.
Consultation desk
If you feel that you have been the victim of a human rights violation by a student, faculty member, or person outside the university on campus or in a club,Please do not suffer alone, contact a counseling center for assistance.Also, if your friends or acquaintances are having trouble, please let them know that there is a consultation desk. At the consultation desk, we will respect the opinion of the person seeking advice to the greatest extent possible and work together with them to find a solution to the problem. Consultation desks are set up at the Omiya, Umeda, and Hirakata campuses.
The privacy of your consultation content, name, etc. will be protected. Consulting will not put you at a disadvantage.
| Faculty/Graduate School (Campus) | Counsellor | TEL |
|---|---|---|
| Faculty of Engineering/Graduate School of Engineering Faculty of Intellectual Property/Graduate School of Intellectual Property (Omiya Campus) |
Yosuke Kaizuka (Academic Affairs Division) | 06-6954-4083 |
| Keizo Tanaka (Student Affairs Division) | 06-6954-4651 | |
| Yoko Okuda (Nursing Room) | 06-6954-4034 | |
| Faculty of Robotics and Design Graduate School of Robotics and Design (Umeda Campus) |
Kana Yokoyama(Department of Robotics) | 06-6147-5850 |
| Shuichi Nakahara (Faculty of Robotics and Design Office) | 06-6147-6830 | |
| Yuko Ikeda (Health Office) | 06-6147-6156 | |
| Faculty of Information Science and Technology/ Graduate School of Information Science and Technology (Hirakata Campus) |
Miwa Yokokawa(Department of Real World Computing) | 072-866-5377 |
| Kozaburo Yamamoto (Faculty of Information Science and Technology Office) | 072-866-5301 | |
| Ayako Ueda (Health Office) | 072-866-5329 |
(Note 1) Counselors are subject to change.
(Note 2) If you (faculty or staff) are concerned about human rights violations in the workplace, you can consult with a counselor at the external dedicated hotline (21st Century Career Foundation). Please see the faculty and staff page for more information.
Regulations, Guidelines, etc.
- Provisions regarding the prevention of human rights violations
- Osaka Institute of Technology Human Rights Violation Prevention Committee Regulations
- Osaka Institute of Technology of Technology Guidelines for the Prevention of Human Rights Violations
- Procedure for consultation regarding human rights violations (consultations from students)
- Procedure for consultation regarding human rights violations (consultations from faculty and staff)
privacy policy
- Josho Gakuen School Corporation Personal Information Protection Policy
- Regarding the handling of personal information held by Osaka Institute of Technology
Josho Gakuen School Corporation Personal Information Protection Policy
Josho Gakuen School Corporation (hereinafter referred to as the "School") recognizes that appropriate protection of personal information is extremely important and will endeavor to protect personal information in accordance with the following policy.
policy
- Establishment of a Personal Information Protection Compliance Program The school will make its executives and faculty and staff aware of the importance of protecting personal information, and will establish and comply with a personal information protection compliance program (including this policy, the "Provisions for the Protection of Personal Information" and other regulations and rules) to ensure the appropriate protection of personal information, and will continually improve it.
- Collection, use, and provision of personal information The school will collect, use, and provide personal information appropriately to the extent necessary in accordance with the "Provisions for the Protection of Personal Information" and other regulations and rules. In addition, the school will respond appropriately to requests from the information subject (the individual) for disclosure or correction of personal information.
- Safety management of personal information In order to prevent the loss, damage, destruction, falsification, leakage, etc. of personal information, the school will take necessary and appropriate safety management measures and strive to prevent and correct such incidents.
- Compliance with laws and other regulations regarding personal information The school will comply with laws and regulations regarding the protection of personal information, as well as regulations and guidelines specifically established by government agencies and other organizations, when handling personal information.
- Handling of specific personal information In addition to 1 to 4 of this policy, when handling individual numbers and specific personal information, the school will appropriately collect, use, provide, store and dispose of such information within the scope of statutory individual number-related affairs in accordance with the "Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures," and will also establish and comply with the separate "Joso Gakuen School Corporation Specific Personal Information Handling Regulations."
Josho Gakuen School Corporation
Inquiries regarding this policy
General Affairs Department, General Affairs Division TEL: 06-6954-4014
Regarding the handling of personal information held by Osaka Institute of Technology
Purpose of use of personal data held by our university
The University uses personal data held by the University for the purposes listed below in order to carry out administrative and management-related tasks. If it becomes necessary to use the data for purposes other than those listed below, prior consent will be obtained. When obtaining personal information directly from the individual in writing or otherwise, the specific purpose of use will be clearly stated.
In addition, in order to smoothly carry out the services and operations listed below, we may share personal data with Josho Gakuen Corporation, the legal entity that established our university.
Purpose of Use
- To send various notifications, contacts, and announcements related to the University's business
- To ensure the smooth running of classes, exams, etc.
- To manage student records, courses, grades, etc.
- To notify guarantors of the student's academic status
- To provide support for student life and welfare services, such as providing scholarships, various subsidies, extracurricular activities, housing and part-time job referrals, and health and hygiene management
- To provide job-hunting support to students
- To conduct student selection and entrance examination procedures
- To issue various certificates, etc.
- To carry out tasks related to payment of tuition fees, collection of donations, etc.
- To carry out tasks related to self-inspection and evaluation, third-party evaluation, various subsidy applications, and various statistical surveys
- To carry out tasks related to the use of school educational and research facilities such as libraries and information centers, the lending of books, classrooms and meeting rooms, and the use of information networks
- To support the activities of the Supporters Association, which is made up of parents and guarantors of current students, and the Alumni Association, which is made up of graduates
- In addition to the above, to process matters necessary for the management and operation of the University
Provision of retained personal data to third parties
As a general rule, we will not provide or disclose personal information to third parties, except in the following cases:
- When it corresponds to Article 23, Paragraph 1 of the "Act on the Protection of Personal Information"
- When there is prior consent from the individual
- When outsourcing all or part of the business in order to carry out business in accordance with the purpose of use
- When providing information to guarantors A) In principle, grades and attendance records will be provided to the student's guarantor via the student information system. In addition, if academic guidance is deemed necessary, a notice of an interview will be sent to the student's guarantor by mail. Telephone inquiries will be accepted, but only after confirming that the person in question is a parent/guarantor. As a general rule, inquiries from relatives other than parents/guarantors will not be accepted.
a) Recent grades and attendance records will be provided to parents/guarantors who wish to meet individually at the faculty educational consultation meetings held in each area. - Provision to external related institutions a) When a student applies to take courses at an institution with which our university has credit-transfer agreements, we will provide and receive the student's application form and grades for the purpose of processing the student's student registration, course registration, and grades at the host institution and our university.
a) When students apply for teaching positions, qualifications, or other faculties for internships or qualifications, we will provide the student registration information, course registration and grade information required for the procedures to the internship hosting institution and the competent authorities. In addition, we may respond to inquiries about personal information from the internship hosting institution if we deem it necessary to smoothly conduct internship guidance.
c) When applying for a scholarship from the Japan Student Services Organization, local governments, private scholarship organizations, etc., you will provide the details on the application form and any attached documents, as well as any information necessary for continuing your scholarship, such as your academic performance after receiving the scholarship, to the organization in question.
D) We will provide relevant information in order to undergo review by a third-party evaluation organization, etc. - Provision to alumni associations (alumni organizations) For smooth operation and communication of the school alumni associations, etc. (alumni organizations).
Safety management associated with outsourcing
In order to outsource to specialized companies outside the university the development of programs for managing tuition payment, processing student records and grades, mailing documents, transcribing certificates, etc., the university will provide the minimum necessary data such as student numbers and names depending on the task. In such cases, the university will enter into written agreements regarding the safe management of personal data, prohibiting its use for purposes other than those intended or its provision to third parties, and returning or destroying the data after the outsourced tasks have been completed, and will supervise to ensure that the data is managed appropriately.
Regarding disclosure, correction, and suspension of use of information to the individual
- We will disclose acquired personal data to the individual who provided the data upon request; however, we will not disclose such data if it is deemed that disclosure would have an impact on the educational activities of our university or if the disclosed information includes personal information of a third party.
- When disclosing information, we will verify your identity using your student ID or other identification. However, if it is believed that the disclosure will affect documents or educational activities that contain the personal information of other students, or if you are requesting the correction or deletion of personal information, or that it not be used for an unauthorized purpose or provided to an external party, this will be done in writing.
Contact point for handling personal information protection
If you have any questions, inquiries, requests for information disclosure, or requests regarding the University's handling of personal information protection, they will be accepted by the administrative department responsible for each business.
About this site
- This site (https://www.oit.ac.jp/) is the official website of Osaka Institute of Technology.
- This site is managed and operated by the Planning Division of the President's Office, Osaka Institute of Technology of Technology.
- We cannot compensate for any damages incurred as a result of using the data on this site.
- Please note that the contents may change without prior notice. In addition, the site may be temporarily suspended or stopped due to maintenance work, system failures, etc.
- Definitions on the Osaka Institute of Technology official website
- University-wide site
- Organization dedicated site
- Copyright
- Handling of Personal Information
- link
- Disclaimer
- icon
- Recommended browsers
- printing
- JavaScript
- Use of SSL (encryption technology)
- Governing Law
- Inquiries regarding our official website
Definitions on the Osaka Institute of Technology official website
The official Osaka Institute of Technology website (hereinafter referred to as "the university's official website") is located within the domain (oit.ac.jp) and is composed of a "university-wide site" that distributes university-wide information, and "organization-specific sites" where education and research organizations of Osaka Institute of Technology Institute of Technology (hereinafter referred to as "the university") distribute information independently. Please note that the content of external sites (websites outside the university's domain) that are linked to the university's official website are not under the control of the university. The university bears no responsibility for the content of external sites.
University-wide site
The university-wide website consists of the university's official homepage ( https://www.oit.ac.jp/ ) and the university introduction page, among others. The President's Office manages all content on the university-wide website.
Organization dedicated site
Organizational websites provide information on the overviews and activities of faculties, departments, laboratories, educational and research facilities, etc. on an organizational basis, and are managed and operated in accordance with the operational policies of each organization.
Copyright
The copyright of this official website belongs to the University. Copying or reproducing the content of this website without permission constitutes copyright infringement.
Handling of Personal Information
Our university has established a personal information protection policy and strives to protect personal information. For details, please see below.
link
Links to our website are permitted as long as they are not for commercial purposes. Please read and agree to the following points before linking.
- Links that use frames or links in a way that makes it unclear that the content is from our university are strictly prohibited.
- The University bears no responsibility whatsoever for the content of third-party websites that are linked to or from the University's official website.The University also bears no responsibility for compensation, other complaints, claims, etc. from third parties regarding the linked website.
- We will refuse to allow links to websites that contain content that may be detrimental to our university, that are contrary to public order and morals, that are involved or may have been involved in activities that are contrary to public order and morals, or that our university deems to be otherwise problematic.
- We do not permit links from sites that contain content that slanders or damages the credibility of our university.
- Please note that the location (URL) of each page may change without notice.
Disclaimer
We take every precaution when posting information on our university's official website, but we cannot guarantee its completeness.
We will not compensate for any damages or lost profits incurred as a result of accessing our official website or using the data on our official website.
icon
On our university's official website (university-wide site), the following icons indicate the type of link.
The page you linked to will open in a new window.
Links to organization-specific and external sites.
Download and view the PDF file.
Download and view the Word file.
Recommended browsers
We recommend that you view our official website (university-wide site) in the following environment.
- Microsoft Internet Explorer 11.0 or later
- Latest version of Mozilla Firefox
- Latest version of Google Chrome
- Latest version of Apple Safari
- ios: latest version safari latest version
- Android: 6.0 or later, standard browser
*If you use browsers other than those listed above, the design may be distorted and some functions may not be available.
printing
Please note that print results may vary depending on the browser and OS environment used by the viewer.
Font size
We recommend that you use the standard font size set in your browser.
JavaScript
JavaScript is used on each page of our university's official website (university-wide site). If JavaScript is disabled, the page may not function or display correctly, so please enable JavaScript before viewing. JavaScript is enabled by default in your browser.
Use of SSL (encryption technology)
Our university's official website (university site) uses SSL (Secure Socket Layer) encrypted communication to safely exchange data that needs to be protected, such as the personal information of visitors. Information between our website's web server and the browser you are using is protected using SSL technology.
Governing Law
This website and the interpretation and application of the terms of use shall be governed by the laws of Japan.
Cookie Policy
This site uses cookies to improve the convenience of its services. Cookies allow input information to be temporarily stored on the computer being viewed, eliminating the need to re-enter information on other pages or the next time you access the site.
This site also uses cookies to compile aggregated data about website usage. This data does not include any personally identifiable information about visitors.
The statistical data obtained in this way will be used for purposes such as improving the website.
If you do not wish for your information to be collected, you can disable the cookie function by changing your browser settings. However, please note that if you choose to reject all cookies, you may be restricted in your use of various online services, such as being unable to receive services that require authentication. For instructions on how to set your browser, please refer to the help page of the software or contact the manufacturer.
About Google Analytics
Our university website uses Google Analytics to analyze access to our website in order to provide better services. The data is collected anonymously, so no personally identifiable information is obtained. The information obtained will only be used for the purposes stated above. Furthermore, the data collected by Google Analytics is managed in accordance with Google's privacy policy, and our university assumes no responsibility for any damages resulting from the use of Google Analytics services.
Please see the Google Analytics Terms of Service at the following link:
Inquiries regarding our official website
University-wide site
Osaka Institute of Technology President's Office Planning Division (TEL: 06-6954-4766 E-mail: OIT.Kikaku-k@josho.ac.jp )
Organization dedicated site
Please contact the administrator of your organization's dedicated website.
Social Media Policy
Osaka Institute of Technology has established this policy for the use of social media. We will comply with the following items when using official social media.
- Participating in social media
- Official social media operations
- To all social media users
- Osaka Institute of Technology[Official] SNS Accounts
- Other Social Media Accounts
Participating in social media
The personal information will be used for the purpose of widely disseminating information about various initiatives and events conducted by our university to students, parents, alumni, faculty and staff, prospective students, and the general public.
When participating in social media, we will adhere to the following:
- We recognize that social media is used by users with a variety of beliefs and cultures, and will always provide accurate information to users. In addition, we are fully aware that once information is made public on the internet, including on social media, it cannot necessarily be completely deleted, and in some cases it may have a significant impact on the university, and we will not transmit inaccurate information or information that hurts others.
- We will not infringe on the rights of our users, protect intellectual property rights such as copyright, and act with the utmost respect for rights such as privacy.
- The information you post will not leak confidential information about the university.
Official social media operations
In order to ensure the sound operation of the University's official social media, the following actions are prohibited. Furthermore, the University bears no responsibility for the content of comments submitted, but if it discovers comments that are deemed to be engaging in the following activities, it may take measures such as reporting the post in question, blocking the account in question, and deleting the post without the user's consent. Furthermore, if it is determined that the content of the post gives rise to legal liability, it may take measures such as filing a police report.
- Any act that infringes or may infringe on the rights or property of the University, other users, or third parties.
- Any act that libels or slanders the University, other users, third parties, products, services, etc.
- Any act violating privacy, such as posting personal information of other users or third parties
- Election campaigns, proselytizing, soliciting, etc. for a specific religion or organization or group
- Using information obtained from this page for commercial purposes
- Any action that causes disadvantage or discomfort to the University, other users, or third parties.
- Any act that violates or may violate public order and morals, laws, or regulations
- Providing harmful, obscene, or violent information or information that contains such depictions
- Actions that are or may be linked to criminal activities
- Providing false personal information or information about another person by impersonating another person
- Any other actions that the University considers inappropriate
To all social media users
- All information posted on social media by faculty and staff (individuals) of our university does not necessarily represent the official views of our university. Formal announcements are posted on the Osaka Institute of Technology official website.
- We cannot compensate for any damages or lost profits incurred as a result of using our university's official social media accounts.
- This social media policy may be changed without notice.
- Please note that we do not respond to opinions or inquiries sent to our university through our official accounts.
Osaka Institute of Technology[Official] SNS Accounts
For inquiries, please contact the Planning Division of the President's Office. Tel: 06-6954-4766 Email: OIT.Kikaku-k@josho.ac.jp